When you supply any personal information to The Careers Group, University of London (for example, membership services or to register to receive JobAlerts by email) we have legal obligations towards you in the way we deal with that data. We must collect the information fairly, that is, we must explain how we will use it (see the notices on particular pages that let you know why we are requesting the information) and tell you if we want to pass the information on to anyone else. In general, any information you provide to the The Careers Group will only be used within The Careers Group and by its service providers. It will never be supplied to anyone outside The Careers Group without first obtaining your consent, unless we are obliged or permitted by law to disclose it. This applies to your name, email addresses, personal information and any email correspondence. Also, if you post or send offensive or inappropriate content anywhere on or to The Careers Group or otherwise engage in any disruptive behaviour on The Careers Group website, and The Careers Group considers such behaviour to be serious and/or repeated, The Careers Group can use whatever information that is available to it about you to stop such behaviour. This may include informing relevant third parties such as your employer, college or email provider about the content and your behaviour.
We will hold your personal information on our systems for as long as you use the service you have requested, and remove it in the event that the purpose has been met, or, in the case of JobAlert registration, you no longer wish to continue your registration. For safety reasons, however, The Careers Group may store messaging transcript data (including message content, member names, times and dates) arising from the use of The Careers Group services for a period of six months. Where personal information is held for people who are not yet registered but have taken part in other services (for example, competitions), that information will be held only as long as necessary to ensure that the service is run smoothly. We will ensure that all personal information supplied is held securely, in accordance with the Data Protection Act 1998.
If you are notified on The Careers Group website that your information may be used to allow The Careers Group to contact you for 'service administration purposes', this means that The Careers Group may contact you for a number of purposes related to the service you have signed up for. For example, we may wish to provide you with password reminders or notify you that the particular service has been suspended for maintenance. We will not contact you for promotional purposes, such as notifying you of improvements to the service or new services on The Careers Group website unless you specifically agree to be contacted for such purposes at the time you submit your information on the website, or at a later time if you sign up specifically to receive such information.
Cookies
A cookie is a small amount of data, which often includes an anonymous unique identifier that is sent to your browser from a website's computer and stored on your computer's hard drive. Your hard drive will store the cookie until it expires or until it is deleted. The Careers Group website only uses session cookies. This means that when you close your browser, the cookie will disappear. It's only purpose is to maintain your login if you log into your account with us. Therefore, no personally identifiable information is stored in the cookie, only a randomly generated unique identifier allowing you to use our site more efficiently.